ABOUT THE ROLE
An exciting opportunity exists to work in the MUA’s ³Ô¹ÏÍøÕ¾ Office in a Full-Time 12-month contract. As part of a small team in a dynamic environment, your coordination and communication skills, along with your flexibility, will enhance the level of administrative support provided to ³Ô¹ÏÍøÕ¾ Officials as well as coordinating the day-to-day functions across ³Ô¹ÏÍøÕ¾ Office.
You will be adaptable across a range of diverse responsibilities, underpinned by your high level of demonstrated skill within the following key areas:
- Providing functional support across the ³Ô¹ÏÍøÕ¾ Office
- Diary management including forecasting and scheduling
- Managing individual Official’s communication flow
- Providing written reports using Microsoft suite – accurate minute and note taking
- Communicating across Officials to prioritise intersecting priorities
- Strategic time management and coordination to enable practical delivery on commitments
- Practical assistance to the ³Ô¹ÏÍøÕ¾ Executive Officer
- Support in the development and refinement of workplans
- Oversee and assist with events coordination, meetings, catering, and conference calls
- Provide support for campaigns & projects
- Support to the Travel & Events team
- Support to the Conference Centre team
KEY CHALLENGES
- Balancing the administrative service needs of staff and prioritising the high volume of work and number of individuals seeking services from the team
- Being prepared to respond to last minute, difficult, and uncommon tasks
- Exercising a capacity to deal with a broad range of tasks
- Being able to problem solve quickly
- Prioritising high demand responsibilities
- Managing multiple calendars / email inboxes
- Maintaining calm while dealing with a diversity of personalities
ABOUT YOU
We are looking for a highly organised and intuitive administrative professional with a commitment to collaborative and communicative small team effectiveness and demonstrated problem solving skills.
To be considered for this role, you will have experience in a similar role in an Electoral Office or as an experienced Executive Assistant; a qualification in business administration would be advantageous.
Advanced computer literacy, database and MS Excel skills and attention to detail are a must along with an ability to adapt and be flexible with your approach to coordinating and managing your own and others’ time in a fast-paced environment.
A competitive remuneration package, commensurate with experience, will be offered to the successful candidate.
HOW TO APPLY
